How to Use HostedDatabase.com as a Document Management Tool
Many organizations use HostedDatabase.com as a low-cost,
and completely configurable Document Management Solution
for virtualizing physical business documents such as invoices, purchase orders, and
customer statements. With HostedDatabase.com, you can search and retrieve these documents from any
Web browser, from any location.
Let's say you're an outside sales rep for an automotive
parts distributor. You're making your
rounds to regular customers. At one customer's office, you are reviewing some
recent purchase orders and a question comes up regarding some special handling that was
promised. You need to check the physical document to see some hand-written notes on the
face of the order. What to do? You could call your office, have an accounting clerk go pull the original document, and
FAX it to you at the customer's office. How many things can go wrong with this scenario!?
Much better, you can securely login to your HostedDatabase.com database from any Web browser, enter
the PO# as search criteria,
see the metadata displayed for the PO such as order date, product description, quantity,
notes, etc. and a hyperlink to the image of the document. You click on the link, and there's
the physical document, complete with any hand-written notes, signatures, and stamp marks.
You and the customer can review the PO and easily resolve the issue.
Please download our Enterprise Document Management
with eCriteria white paper for a complete description of this HostedDatabase.com application. Your
HostedDatabase.com subscription provides all the tools you need to organize scanned-in images of
physical documents. You can store the documents on your in-house web server, or with your
website hosting provider. Just use HostedDatabase.com's hyperlink datatype to include a link to each
document image.
Sound good? Want to see more? Click here to see a live demo:
Invoice Document Database. HostedDatabase.com represents a very low-cost alternative to the
expensive document management solutions on the market.
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